MINUTES OF THE PIPPA ANNUAL GENERAL MEETING
Below are the Pippa Annual General Minutes from Decembers meeting held at Southampton Voluntary Services.
Thank-you to everyone who attended and supported the event, I hope you found it beneficial and took some learning away with you from the guest speakers from Aurora New Dawn and Barnardo’s.
MINUTES OF THE PIPPA ANNUAL GENERAL MEETING
HELD ON MONDAY 11TH DECEMBER 2017 AT
THE VOLUNTARY ACTION CENTRE, KINGSLAND SQUARE, SOUTHAMPTON
ATTENDEES:
| Duncan Reade | PIPPA |
| Helen Marlow | SVS |
| Imelda Byrne | Surestart West |
| Carolyn Darmanin | PIPPA Volunteer |
| Angela White | NHS |
| Nicci King | Yellow door |
| Spiwe Samvura | Aurora New Dawn |
| Kate Davis | Barnardo’s |
| Laura McGranghan | Barnardo’s |
| Helen Savage | SFT |
| Serena Amos | Surestart West |
| Trish Tunstall | Southampton C A B |
| James McCombe | No Limits |
| Helen Roberts | No Limits |
| Kate Matthews | HIOW CRC |
| Helen Hunter | CIS’ters |
| Kate Croucher | CIS’ters |
| Tara Doel | Yellow Door |
| Hilary Linssen | Southampton City Council |
| Shelley Nichols | Young Carers project |
| Jo Payne | Young Carers Project |
| Laura Bailey | Young Carers/ No Limits |
| Tom Taylor | SVS |
| Auran Sood | SVS |
| Steffie Nightingale | Healthwatch Southampton |
| Rebecca Kinge | Healthwatch Southampton |
APOLOGIES
| Jo Ash | SVS |
| Ahmed Abdulrahman | NSPCC |
| Gillian Finch | CIS’ters |
| Alisha Jones | Home Group |
| Caroline Tiza | Yellow Door |
| Denise Jenson | Southampton City Council |
| Frankie snow | Southampton City Council |
| Sarah Bogle | Southampton City Council |
| Deborah Carter | Touch Network |
| Satty Basra | NSPCC |
- WELCOME
Duncan Reade, Chair PIPPA Alliance, opened the meeting and thanked everyone
For attending. He introduced Angela White Vice-Chair and Tara Doel, PIPPA Alliance Treasurer.
- APOLOGIES
10 apologies for absence were received and noted.
3. MINUTES OF PREVIOUS AGM
DR explained that as the PIPPA Alliance has been relaunched and the last recorded minutes date back to 2012 these minutes were not relevant or current and would therefore not be reviewed and agreed.
The minutes of the PIPPA Forum meeting on the 5th July 2017 were reviewed and agreed.
Action – Nicci King to provide a report on the Missing People Forum
4. TO ELECT THE HONORARY OFFICERS AND MEMBERS OF EXECUTIVE COMMITTEE
Chair Duncan Reade
Proposed: Nicci King
Seconded: Helen Savage
Vice Chair Angela White
Proposed: Nicci King
Seconded: Helen Savage
Treasurer Tara Doel
Proposed: Nicci King
Seconded: Helen Savage
Secretary Serena Amos
Proposed: Nicci King
Seconded: Helen Savage
Nicci King asked if everyone was in favour of this proposal and all were unanimously voted
in.
5. PRESENTATION OF THE PIPPA ALLIANCE ANNUAL REPORT
DR gave a summary of the PIPPA Alliance and its members and how they work together to end Domestic and Sexual Abuse in the city.
DR told the meeting of the developments that have been made by the PIPPA Alliance.
These were:
DR worked with Yellow Door to launch the Culture and Diversity Course
The PIPPA training courses were marketed for 2017.
National links to external organisations within the DSA sector were created
PIPPA Newsletter was launched
PIPPA/ Domestic and Sexual Abuse Forum was launched.
The Service Users Focus group has been launched, this looks at the journey of the service user on what services and advice are available to them.
Various outreach events have been held around the City.
Three Volunteers have been recruited, two in engagement and one administration volunteer. The volunteers have contributed a total of 80 volunteer hours.
The PIPPA helpline is manned at Southampton City council 2.5 days per week and at Yellow Door for 2.5 days per week. The number is now available to both professionals and the public.
Calls to the PIPPA helpline have increased by 50% since 2015 and 50% of calls received are from the public.
DR told the meeting of the training delivered over the year these were
- 1 x half day Identifying and Assessing DVA
- 1 x day Diversity (pilot with IDVAs)
- 4 x Pippa Overview
- 2 x Friday Forums
- 1 x Identifying and Engaging with Perpetrators of Domestic Violence and Abuse
DR showed a photograph of The White Ribbon Campaign 2016 where of the Alliance and the public assembled in Kingsland Square to form a human white ribbon, this year’s event at the Guildhall Square had an attendance of approximately 150 people and received local media coverage.
DR gave a brief outline of the future developments for PIPPA. The PIPPA Webpage is to be relaunched and made more user friendly. Promotional materials are to be reviewed and improved.
6. FINANCIAL REPORT 2017– Tara Doel
TD advised the meeting, that as the PIPPAS forum had been dormant for a while, she had to work the financial figures back to 31st March 2017 based on the information that was available to her.
TD advised attendees that the bank signatories for the Bank Account had finally been updated which had taken some time.
As previously agreed the signatories required on any transactions on the account are any two of the following for all transactions on the account.
Angela White
Hilary Linssen
Tara Doel
All members were given a report of the financial standing as at the 31/03/17, with the closing balance on the bank account showing at £22,385.73
Restricted Funds
| Strategy | £920.62 | ||||||
| CYP Work | £3072.55 | ||||||
| Handbook | £2867.00 | ||||||
| Total | £6860.17 | ||||||
| Unrestricted Funds | £15,525.56 | ||||||
| Funding Agreed for Payment
|
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| PIPPA Hospital Marketing
|
£380.00 | ||||||
| PIPPA Co-ordinator Expenses | £72.00 | ||||||
| Reflective Practice Group | £60.00 | ||||||
| PIPPA Focus Group Room Hire (2 Sessions @ £20) | £40.00 | ||||||
| PIPPA Publicity Expenditure (Nov 16) | £1450.57 | ||||||
| White Ribbon Day Event (Guildhall 4/12/17) | £197 | ||||||
| TOTAL | £1819.57
|
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| Future expenditure agreed in principal | |||||||
| New PIPPA webpage | £1500.00 | ||||||
| PIPPA Promotional Cards | £500.00 | ||||||
| PIPPA forum AGMMINUTES OF THE PIPPA ANNUAL GENERAL MEETING.docxMINUTES OF THE PIPPA ANNUAL GENERAL MEETING.docx | £50.00 | ||||||
| TOTAL | £1550.00 | ||||||
TD informed the meeting of the PIPPA financial situation and gave detailed information on past and future expenditure.
All members were asked to vote in agreement of the expenditure and a unanimous decision was reached.
7. Close of Meeting
DR thanked everyone for attending and wished everyone a wonderful safe, festive time.
8. CLOSE OF MEETING