MINUTES OF THE PIPPA ANNUAL GENERAL MEETING

Posted: January 20, 2018
Category: Newsletter , PIPPA , SVS

Below are the Pippa Annual General Minutes from Decembers meeting held at Southampton Voluntary Services.

Thank-you to everyone who attended and supported the event,  I hope you found it beneficial and took some learning away with you from the guest speakers from Aurora New Dawn  and Barnardo’s.

 

MINUTES OF THE PIPPA ANNUAL GENERAL MEETING

HELD ON MONDAY 11TH DECEMBER 2017 AT

THE VOLUNTARY ACTION CENTRE, KINGSLAND SQUARE, SOUTHAMPTON

 

ATTENDEES:

 

Duncan Reade PIPPA
Helen Marlow SVS
Imelda Byrne Surestart West
Carolyn Darmanin PIPPA Volunteer
Angela White NHS
Nicci King Yellow door
Spiwe Samvura Aurora New Dawn
Kate Davis Barnardo’s
Laura McGranghan Barnardo’s
Helen Savage SFT
Serena Amos Surestart West
Trish Tunstall Southampton C A B
James McCombe No Limits
Helen Roberts No Limits
Kate Matthews HIOW CRC
Helen Hunter CIS’ters
Kate Croucher CIS’ters
Tara Doel Yellow Door
Hilary Linssen Southampton City Council
Shelley Nichols Young Carers project
Jo Payne Young Carers Project
Laura Bailey Young Carers/ No Limits
Tom Taylor SVS
Auran Sood SVS
Steffie Nightingale Healthwatch Southampton
Rebecca Kinge Healthwatch Southampton

 

 

 

 

APOLOGIES

 

Jo Ash SVS
Ahmed Abdulrahman NSPCC
Gillian Finch CIS’ters
Alisha Jones Home Group
Caroline Tiza Yellow Door
Denise Jenson Southampton City Council
Frankie snow Southampton City Council
Sarah Bogle Southampton City Council
Deborah Carter Touch Network
Satty Basra NSPCC

 

  1. WELCOME

 Duncan Reade, Chair PIPPA Alliance, opened the meeting and thanked everyone

For attending. He introduced Angela White Vice-Chair and Tara Doel, PIPPA Alliance Treasurer.

  1. APOLOGIES

10 apologies for absence were received and noted.

3. MINUTES OF PREVIOUS AGM

 DR explained that as the PIPPA Alliance has been relaunched and the last recorded minutes date back to 2012 these minutes were not relevant or current and would therefore not be reviewed and agreed.

The minutes of the PIPPA Forum meeting on the 5th July 2017 were reviewed and agreed.

Action – Nicci King to provide a report on the Missing People Forum

 

4. TO ELECT THE HONORARY OFFICERS AND MEMBERS OF EXECUTIVE COMMITTEE

 Chair                                      Duncan Reade

Proposed:                              Nicci King

Seconded:                             Helen Savage

Vice Chair                             Angela White

Proposed:                              Nicci King

Seconded:                             Helen Savage

Treasurer                             Tara Doel

Proposed:                             Nicci King

Seconded:                             Helen Savage

Secretary                              Serena Amos

      Proposed:                              Nicci King

Seconded:                             Helen Savage

 

Nicci King asked if everyone was in favour of this proposal and all were unanimously voted

in.

5. PRESENTATION OF THE PIPPA ALLIANCE ANNUAL REPORT

 DR gave a summary of the PIPPA Alliance and its members and how they work together to end Domestic and Sexual Abuse in the city.

 DR told the meeting of the developments that have been made by the PIPPA Alliance.

These were:

DR worked with Yellow Door to launch the Culture and Diversity Course

The PIPPA training courses were marketed for 2017.

National links to external organisations within the DSA sector were created

PIPPA Newsletter was launched

PIPPA/ Domestic and Sexual Abuse Forum was launched.

The Service Users Focus group has been launched, this looks at the journey of the service user on what services and advice are available to them.

Various outreach events have been held around the City.

Three Volunteers have been recruited, two in engagement and one administration volunteer. The volunteers have contributed a total of 80 volunteer hours.

The PIPPA helpline is manned at Southampton City council 2.5 days per week and at Yellow Door for 2.5 days per week. The number is now available to both professionals and the public.

Calls to the PIPPA helpline have increased by 50% since 2015 and 50% of calls received are from the public.

DR told the meeting of the training delivered over the year these were

  • 1 x half day Identifying and Assessing DVA
  • 1 x day Diversity (pilot with IDVAs)
  • 4 x Pippa Overview
  • 2 x Friday Forums
  • 1 x Identifying and Engaging with Perpetrators of Domestic Violence and Abuse

DR showed a photograph of The White Ribbon Campaign 2016 where of the Alliance and the public assembled in Kingsland Square to form a human white ribbon, this year’s event at the Guildhall Square had an attendance of approximately 150 people and received local media coverage.

DR gave a brief outline of the future developments for PIPPA.  The PIPPA Webpage is to be relaunched and made more user friendly. Promotional materials are to be reviewed and improved.

 

6. FINANCIAL REPORT 2017– Tara Doel

 TD advised the meeting, that as the PIPPAS forum had been dormant for a while, she had to work the financial figures back to 31st March 2017 based on the information that was available to her.

TD advised attendees that the bank signatories for the Bank Account had finally been updated which had taken some time.

As previously agreed the signatories required on any transactions on the account are any two of the following for all transactions on the account.

Angela White

Hilary Linssen

Tara Doel

All members were given a report of the financial standing as at the 31/03/17, with the closing balance on the bank account showing at £22,385.73

Restricted Funds

 

Strategy £920.62
CYP Work £3072.55
Handbook £2867.00
Total   £6860.17
     
Unrestricted Funds   £15,525.56
     
Funding Agreed for Payment

 

 
PIPPA Hospital Marketing

 

   £380.00
PIPPA Co-ordinator Expenses £72.00
Reflective Practice Group £60.00
PIPPA Focus Group Room Hire (2 Sessions @ £20) £40.00
PIPPA Publicity Expenditure (Nov 16) £1450.57
White Ribbon Day Event (Guildhall 4/12/17) £197
TOTAL £1819.57

 

 

Future expenditure agreed in principal
New PIPPA webpage £1500.00
PIPPA Promotional Cards £500.00
PIPPA forum AGMMINUTES OF THE PIPPA ANNUAL GENERAL MEETING.docxMINUTES OF THE PIPPA ANNUAL GENERAL MEETING.docx £50.00
TOTAL £1550.00

TD informed the meeting of the PIPPA financial situation and gave detailed information on past and future expenditure.

All members were asked to vote in agreement of the expenditure and a unanimous decision was reached.

7. Close of Meeting

DR thanked everyone for attending and wished everyone a wonderful safe, festive time.

8. CLOSE OF MEETING